Privacy Policy
Effective Date: October 8, 2026
The San Diego Flute Guild (“SD Flute Guild,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you provide to us. This Privacy Policy explains what information we collect, how we use it, and the choices you have regarding your information when you visit or use our website.
1. Information We Collect
We may collect personal information that you voluntarily provide when you use our website or interact with the San Diego Flute Guild. This may include:
Name
Email address
Mailing address
Phone number
Membership information
Information provided when registering for events, competitions, workshops, or other Guild activities
Payment and transaction information
Information submitted through contact forms or other forms on our website
Information associated with your website account, including login credentials
We may also collect certain information automatically when you visit our website, such as your IP address, browser type, device information, and general information about how you interact with our website.
2. How We Use Your Information
We may use the information we collect to:
Process and manage Guild memberships
Process event, competition, workshop, and other registrations
Process payments and donations
Communicate with members and participants about Guild activities
Send newsletters, announcements, and other communications you have requested or that are related to your membership or participation in Guild activities
Respond to questions and requests
Maintain and manage member accounts
Operate, maintain, and improve our website and services
Maintain appropriate records for administrative, accounting, and legal purposes
Protect the security and integrity of our website and organization
We do not sell or rent your personal information to third parties.
3. Payments
When you make a payment through our website, payment information may be processed by a third-party payment processor. We do not generally store your full credit or debit card number on our own systems.
Payment processors may collect and process information in accordance with their own privacy policies and terms.
4. Third-Party Services
We use third-party services to help operate our website and organization. These services may include website hosting, payment processing, email delivery, event registration, and other administrative functions.
Our website is hosted and managed using Odoo. Information submitted through the website may be processed and stored by Odoo on our behalf.
Third-party service providers may have access to personal information only as reasonably necessary to provide services to us, operate our website, process transactions, or fulfill other legitimate business or administrative purposes.
These providers may have their own privacy policies governing their handling of personal information.
5. Email Communications
If you are a member, register for a Guild activity, submit an inquiry, or otherwise provide your email address to us, we may use your email address to communicate with you about your membership, registrations, payments, events, programs, and other Guild-related matters.
If you subscribe to voluntary marketing or newsletter communications, you may unsubscribe from those communications by using the unsubscribe instructions included in the applicable email.
Please note that certain administrative communications, such as membership notices, registration confirmations, payment receipts, or other communications necessary to provide a service you requested, may still be sent after you unsubscribe from optional newsletters or promotional communications.
6. Website Accounts
Certain features of our website may require or allow you to create an account.
You are responsible for maintaining the confidentiality of your login information and for notifying us if you believe your account has been accessed without authorization.
We may use your account information to provide access to member-only content, manage your membership, and facilitate registrations and other Guild activities.
7. Cookies and Similar Technologies
Our website and third-party services we use may use cookies or similar technologies to operate the website, maintain sessions, remember preferences, improve website functionality, and understand w